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. Karle Konsultants

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Notice of Privacy Practices:

In accordance with the new Health Insurance Portability and Accountability Act (HIPAA), Title II, we present the following information. Please review it carefully and, as always, please feel free to ask questions.

When e-mailing, please first review the information below and indicate in your e-mail that you have read the Notice of Privacy Practices. If you have any questions regarding our policies, please allow us to answer those questions PRIOR to your sending ANY personal information via e-mail.

I've already read this notice, please don't make me read the whole thing again!

OVERVIEW:
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN OBTAIN ACCESS TO THIS INFORMATION.

PURPOSE:
The purpose of this notice, in compliance with HIPAA, is to:
(1) Provide you with notice of Karle Konsultants' health information protection practices, and
(2) Explain your rights regarding your health information as a Karle Konsultants client and/or visitor to this Web site.

Karle Konsultants' Responsibilities:
Karle Konsultants is required to abide by the terms of this notice by:
(1) Maintaining the privacy of your protected health information, and
(2) Providing you with notice of our legal duties and privacy practices with respect to this protected health information.

Notice of Revisions:
Karle Konsultants reserves the right to revise the terms of this notice at any time, and to make the revised terms effective for all protected health information that we maintain. If Karle Konsultants revises this notice, revisions will be posted on our Web site and at our office within 1 week (7 days). Examples of possible revisions might include access to a wider array of health professionals to answer your questions, or adding technological solutions to provide greater protection for your health information.

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DEFINITIONS:

Healthcare Operations:
Activities related to Karle Konsultants' operations, including but not limited to:
*Evaluation of healthcare issues,
*Medical research,
*Provision of healthcare information,
*Client/visitor issue resolution,
*Quality improvement.

Protected Health Information:
Information relating to a client's or Web site visitor's past, present or future health condition, or the provision of healthcare information to a client or visitor. Protected health information includes, but is not limited to:
*Name, Street address and E-mail address
*Diagnoses
*Medical questions asked of us
*Medical information provided by or to us

Business Associates:
A person or business that uses protected health information to perform a service for the clients of Karle Konsultants or visitors to our Web site. These services include, but are not limited to:
*Searching medical publications for the latest research findings,
*Writing in response to requests for health information, and
*Statistical analyses.

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PRIVACY PRACTICES:

How Karle Konsultants Uses and Discloses Information About You:
Karle Konsultants will only use and disclose your protected health information without your authorization when necessary:
(1) For healthcare operations,
(2) For consultation with appropriate healthcare professionals, or
(3) As required by law.

Protection of Your Private Health Information:
Karle Konsultants maintains client and visitor information in paper form in locked file cabinets inside a locked office. Access to the office by the building management or owners, maintenance crew, and janitorial staff is with the understanding and agreement that they are not to attempt to gain access to protected health information.

Karle Konsultants maintains client and visitor information in electronic form on a password-protected computer equipped with Norton Internet Security software. Only the owner and employees of Karle Konsultants are permitted access to this password. Furthermore, Karle Konsultants does not share e-mail information with anyone. As the visitor is probably already aware, however, no computerized information system is entirely safe from hackers. If you prefer snail mail or telephone contact, contact information is listed below and on our home page, and you are welcome to specify the form(s) in which we keep any of your protected health information.

Karle Konsultants utilizes NO cookies on our Web site. However, some of our business partners do use cookies, and our connection with them may allow them access to information regarding which of our pages you are perusing. If you disable their cookies, you should be able to continue to use our Web site. If you experience any problems with navigation after disabling cookies, PLEASE e-mail us and let us know; it will indicate a problem with the system that we will be eager to repair.

Disclosure to Karle Konsultants' Business Associates:
Karle Konsultants will only disclose your protected health information to business associates who have agreed in writing to maintain the privacy of protected health information as required by law.

Use or Disclosure Requiring Authorization:
Karle Konsultants will not use or disclose your protected health information for purposes other than those described in this notice. If you choose to allow disclosure of any of your protected health information for other reasons, or if such disclosure becomes necessary, Karle Konsultants will request your written or e-mailed authorization.

Revoking Authorization:
If you provide written or e-mailed authorization, you may revoke it at any time by writing or e-mailing, except to the extent that Karle Konsultants has already relied upon the authorization prior to its being revoked.

Use or Disclosure Required by Law:
Karle Konsultants may use or disclose your protected health information to the extent that the law requires the use or disclosure:
(1) As required by a public health authority,
(2) To a health oversight agency for activities such as audits, investigations and inspections. Oversight agencies include, but are not limited to, government agencies that oversee the health care system, other government regulatory programs and civil rights laws,
(3) In response to an order of a court or administrative tribunal, in response to a subpoena, discovery request or other lawful process,
(4) For law enforcement purposes, including but not limited to:
*legal process or as otherwise required by law,
*use or disclosure related to a victim of a crime, or
*in a medical emergency.
(5) Criminal Activity: As requested by law enforcement authorities, if the use or disclosure is necessary to prevent or lessen a serious and imminent threat to the health or safety of a person or the public.

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KNOW YOUR RIGHTS:

Review Your Protected Health Information:
You have the right to inspect and obtain a copy of your protected health information.

IMPORTANT: If you feel your protected health information is incorrect, you have the right to request that it be amended.

Requests to Restrict Your Protected Health Information:
You have the right to request restrictions on the use and disclosure of your protected health information. Karle Konsultants will make every effort to agree to a requested restriction, but is not required to agree.

Example: If a restriction request prevents us from providing adequate service to you, then we might not be able to agree to the request.

Confidential Communication:
In general, Karle Konsultants responds to requests for information via a like route: When requests are e-mailed, we respond via e-mail; when reached by telephone, we respond via telephone; when mailed, we respond via snail mail.

You have the right to request an alternate communication method. If requesting information when writing or e-mailing, please also provide a written request for an alternative method of communication.

Accounting of Disclosures:
You have the right to receive an accounting of disclosures of your protected health information, if such a disclosure was made for a reason other than healthcare operations or treatment.

Receive a Copy:
You can print a copy of this Karle Konsultants Web site Notice of Privacy Practices.

You can also request a paper copy be mailed to you from Karle Konsultants (please see contact information, below).

Complaints:
If you believe that your privacy rights have been violated, you may submit a complaint to Karle Konsultants or to the U.S. Secretary of Health and Human Services at any time. Karle Konsultants welcomes feedback to improve customer service, and will of course not retaliate against you for filing a complaint.

File complaints with Karle Konsultants at www.karlekonsultants.com, or by calling us at (859) 269-1500, for complaints regarding:
(1) Restrictions on the use or disclosure of your protected health information,
(2) Amendments to your protected health information, or
(3) Accounting of the use or disclosure of your protected health information.

File complaints with the U.S. Secretary of Health and Human Services using the HIPAA Complaint Submission Form at www.cms.hhs.gov/hipaa, or by mail to: HIPAA Complaint, 7500 Security Boulevard, C5-24-04, Baltimore, MD, 21244, for complaints regarding:
(1) Karle Konsultants' business practices, or
(2) The use of your protected health information.

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CONTACT INFORMATION:
Contact us through www.karlekonsultants.com (please see e-mail link below),
or call us at (859) 269-1500,
or send us mail at Karle Konsultants, 620 Euclid Avenue #100, Lexington, KY, 40502, to request:
(1) Restrictions on the use or disclosure of your protected health information,
(2) Amendments to your protected health information,
(3) Revoking authorizations,
(4) Accounting of the use or disclosure of your protected health information, or
(5) A copy of your protected health information.

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This Notice of Privacy Practices is effective April 14, 2003. Revised 04/17/03. Last revised 04/23/03.

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Okay, NOW you can E-MAIL US! Please be sure to write a statement at the beginning of your e-mail that you have read this Notice of Privacy Practices.
We thank you for your patience.

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This page was last updated on 04/23/03

Copyright Karle Konsultants 2001-2003. All rights reserved.